Financial Management:
No hidden fees. Just peace of mind and clean books.
Running a boutique hotel or guesthouse means wearing many hats. At 3 Keys, we take the pressure off your numbers, so you can stay focused on your guest experience, your vision, or your next big idea. We know that behind every perfect check-in is a pile of invoices, payments, and spreadsheets quietly building up.
That’s where 3 Keys comes in.
We don’t just assist with your numbers — we handle the financial management of your hospitality business, so you can stop stressing about spreadsheets piling up.
You get financial clarity, and a business that runs lean, clean, and profitably — without hiring a finance team.
What You’ll Experience from the 3 Keys Financial Management Package:
We don’t just crunch numbers — we provide clarity, confidence, and better financial outcomes.
Clarity From Day One
We start with a full financial health check — so we understand where you’re starting, spot any red flags, and advice how to build your system the right way.
Real-Time Bookkeeping & Accounting
Never worry about falling behind. We keep the books accurate and up to date.
Budgeting That Reflects Reality
Know what’s coming — not just what’s already happened. Our budgets and forecasts ensure smarter decisions all year round.
Smooth Cash Flow & Payment Management
We make sure the money’s always moving the way it should — to the right people, at the right time, with zero fuss.
And come tax season…
We keep your property compliant and audit ready. Ensure records are clean and correct and stay ahead with financials.
Who Is This Offering For?
You’ll benefit most if:
You own a guesthouse or boutique hotel but have no in-house finance support
You’re constantly behind on payments, reporting, or budgeting
You’re growing — and know you can’t manage the money side alone anymore
You want fewer spreadsheets and more certainty
You’re tired being tied down in front of spreadsheets
REMEMBER!:
Hospitality finance isn’t like other industries — it’s seasonal, dynamic, and highly operational. You need someone who understands RevPAR, occupancy trends, OTA payment cycles, guest deposits, consumables and linen costs, etc. and how all these affect cash flow.
FEE STRUCTURE:
To ensure the success of collaboration, we propose the following commercial terms:
Once-off onboarding fee:
To get your property running smoothly, we charge a once-off onboarding fee to cover:
· Initial audit
· Set-up of checklists & templates
· Relevant training
· Tech/system integration (if applicable)
After that, you’ll only pay a transparent monthly management fee based on the scope of services and property size.
Monthly Retainer: Negotiated depending on the amount of rooms and services required.
Plus, a Commission: 20% of Gross Reservation Revenue (calculated on confirmed reservations booked within the calendar month, regardless of stay date)
Payment Terms: Monthly in advance, payable by the 1st of each month
Exclusions: VAT and disbursements
Annual Escalation: South African CPI + 3%
Optional add-ons like payroll management or owner-specific reporting
Ready for Financial Clarity?
Let’s take the guesswork (and paperwork) out of your property’s finances.
Book a free consultation and let’s talk about how we can help.
Financial clarity shouldn’t be a luxury. It should be a given.
LET’S UNLOCK YOUR PROPERTY'S FULL POTENTIAL!
What’s the difference between this and hiring a freelance bookkeeper?
We don’t just do your books — we manage your entire financial function. Payments, planning, supplier oversight, and more — all tailored to hospitality.
NB! Why is it important to have someone who understands hospitality finances?
Hospitality finance isn’t like other industries — it’s seasonal, dynamic, and highly operational. You need someone who understands RevPAR, occupancy trends, OTA payment cycles, guest deposits, consumables and linen costs, etc. and how all these affect cash flow. We speak your language — and we make sure your numbers reflect your reality.
Do you manage supplier payments and payroll?
Yes. We can take care of everything from supplier payments to staff payroll and contractor invoices. We’ll set up a secure system with built-in checks so that payments go out on time.
What if I already have an accountant or auditor?
We’ll work closely with your existing professionals to find the best solutions for your unique property.
Do you handle multi-property portfolios?
Absolutely. Whether you own one boutique guesthouse or a group of properties, we can provide consolidated or property-specific financial management.
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